How to make Canva templates for your business
How long are spending fluffing around in Canva making your content? This is likely a big time suck in your business. Lucky for you theres an easy fix - templates! If you want to save time in your business and show up consistently across everything you create, Canva templates are the solution.
In this blog, I’ll walk you through exactly how to make Canva templates for your business step by step, I promise its easy! I will also walk you through what types of templates you should start with to make your life easier while keeping your brand looking polished and professional.
Why you should use Canva templates in your business
I rattle on about it a lot but brand consistency really is important! When your branding is consistent, it builds familiarity and trust. When you individually create every bit of design collateral in Canva it makes staying consistent HARD. Inconsistencies will start to happen and this will negatively impact your brand.
By making Canva templates for your business, you can:
Save hours of time on content creation
Ensure your colours, fonts, and style stay consistent
Present a professional, cohesive look to your audience
Reduce decision fatigue when creating new content
If your brand is looking like a hot mess, templates will help you look like you have your act together.
What types of templates should you create?
Are you wondering what Canva templates you actually need for your business? Here are some good places to start
Social media posts: quotes, educational tips, testimonials
Instagram Stories and Reels covers
Client presentations and proposals
Welcome packs and pricing guides
Lead magnets: checklists, ebooks, worksheets
Email newsletter headers or graphics
Pinterest pins
Webinar or event promo graphics
How to make Canva templates for your business (Step by step)
Okay, but how do I do I set up Canva Templates for my business? Don’t worry, I’ve got you! Work through the step by step guide below to set up your Canva Templates
Step 1: Set up your brand kit in Canva
If you have Canva Pro, the Brand Kit feature lets you load your logo, brand colours, and brand fonts into Canva so they’re ready to go each time you create something. This is a Pro feature but honestly, pro is worth it even just for this feature which will save you a tonne of time.
If you’re on the free version, keep your brand guidelines handy with your brand hex codes and font names to stay consistent.
Step 2: Choose your template type
In Canva, use the search bar to search for what you need such as Pinterest pin, A4 flyer, Instagram post and it should come up with the correct dimensions you need
Instagram Post
Presentation
A4 Document
Pinterest Pin
Step 3: Design with consistency in mind
Start designing your first template using your brand elements:
Your brand colours for backgrounds, accents, and text
Brand fonts for headings, subheadings, and body text
Your logo or watermark (subtly placed)
Consistent margin and spacing
A repeatable photo or graphic style
Tip: Stick to simple layouts. Too many design elements can make a template feel cluttered and harder to adapt later.
Step 4: Save and Reuse
Once you’ve finished your design:
Name your file clearly, like “Instagram Tip Post Template.”
In Canva, either duplicate the file whenever you need to create new content OR
Use Share > Template Link if you want others (like your VA or team) to use the template without changing your original.
Step 5: Organise your templates
Create folders in Canva to keep your templates sorted by category, for example:
Social Media
Presentations
Client Docs
Marketing Materials
This way, you’ll always know where to find the right template when you need it.
Bonus Tip:
Don’t forget to add notes or text placeholders (e.g. “Insert testimonial here”) to guide future use, especially if someone else is using your templates.
Bonus tips for brand consistency
Apply the same image filter or editing style to your photos.
Stick to consistent text sizes for headings and body text.
Add your logo or website subtly on branded materials.
Keep templates clean and adaptable, so updating content is quick.
You’re ready to make your templates!
Now you know how to make Canva templates for your business, you’ll save time, reduce content overwhelm, and keep your brand looking polished.
So go ahead, pick one template to start with today and build from there. Future You will thank you for it.
Would you rather outsource it?
Time is precious and sometimes it’s just better to leave it to the professionals.
Sure, you could fluff around on Canva trying to DIY your templates… but let’s be real, a designer (hi, that’s me 👋) will do it quicker, more efficiently, and with way better results. Here’s how I can help!
Social Starter Pack
If you’re ready to finally have your social media look on brand, consistent and scroll stopping but you don’t have the time (or patience) to figure it all out, this one’s for you.
What’s included:
✔️ Complete Canva Brand Kit Setup
I’ll load your logo, colour palette, and brand fonts into Canva so your branding is ready to apply consistency in every design.
✔️ Branded Social Media Template Suite
6 fully custom Canva templates designed specifically for your brand. This could include:
• Instagram posts (quotes, tips, promotions)
• Stories templates
• Reel covers
• Optional: Pinterest pins or email graphics, whatever you use most.
✔️ Content Strategy Starter Guide
You’ll get a mini content guide tailored to your business outlining 3–5 content pillars and how to apply them across your new templates, so you’re not just posting in to the void but showing up strategically.
✔️ Video Walkthrough
I’ll record a personalised video showing you how to use your new templates and brand kit, so you feel totally in control moving forward.